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On-Guard Features- Basic and Pro
On-Guard is available in two versions. Features followed by an * are for the Pro version only.
Written in Filemaker, a 4GL DBMS language
Resident fields on main Property/Resident: detail screen
- Lot or Unit #
- Account #
- Type – Owner or Renter
- Resident – First and Last Name fields
- Co-Resident – First and Last Name fields
- Property Street Address with City, State and Zip fields
- Primary Phone # with automatic dialing capability *
- E-mail address with e-mail sending capability *
- Additional Phone #’s input and listing includes standard dropdown inputs for fax, work, etc.
- Children residents or relatives with input and listing includes age and relationship
- Guests (permanentor Temporary) input and listing
- Contractors with input and listing with dropdown box for titles (gardener, irrigation, housekeeper etc,)
- Resident vehicles – input and listing – full details of vehicles including gate opener or barcode information.
- Visitors – scheduled and unscheduled with input for visitors and their vehicles and listing of same
- Directors – Directions from the gatehouse to the property. This information prints on passes
- Restricted access flag – If property is restricted the flag shows Yes in red. This means the guards call for all guests, visitors or contractors.
- Notes field – provides a date/time stamp of all relevant information and provides the users name..
- All Resident information – may be also listed from the Property/Resident: detail screen
Data Screens
- Easy to read or to input data
Logs
- All users are logged in and all data entry can be traced back to a specific user.
Main Function Screen
Provides direct entry to:
- Resident information – entry, viewing, or reporting
- Find a resident, child/relative, owner, resident vehicle, or a visitor's vehicle
- Run a report
- Other information
administrator functions *
officer managment *
association contractors
special association events
director information
important phone numbers
- Enter an Incident Repor *
- Enter an Infraction Citation *
Reports Screen
Provides direct entry to:
- Visitor log (with From –To date or all dates)
- Resident listing (with From –To date or all dates)
- Expected visitor log (with From –To date or all dates)
- Gate pass log (with From –To date or all dates)
- Gate statistics (with From –To date or all dates)
- Officer log report (with From –To date or all dates)
- Incident Report log (with From –To date or all dates)
- Move In / Move Out log (with From –To date or all dates)
- Citations issued *
- List special community actvities
Other Information Screen
Provides direct entry to:
- Administrative Functions
- Guard Management *
- Association Contractors
- Special Association Events
- Director Information
- Important Information
Data Entry
- Data can be imported from many sources including Excel
Security
- Provides for an Administrative User
- All other users are assigned what they can and cannot do by the Administrator
Backup
- Backup can be automatic or manually initiated
Customization
- Placing of Community Name and/or logo included in fee on all reports
- Placing of Community Map on passes included in fee
Other Customization
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